FLUSHING PLANNING COMMISSION

 

MINUTES

 

FEBRUARY 5, 2007

 

A Regular Meeting of the Flushing Planning Commission was called to order by Chairperson   Robert Matsko on February 5, 2007 at 7:30 P.M. at City Hall.

 

Present:          Dennis Bueche

                        Kevin Keane

                        Ron Johnson

                        Robert Matsko

                        Dan Borgerding

                        C Neil Blackmore

                        Jack Owens

                        John Olson

                       

Absent:           John Gault

 

                       

            MOTION by Bueche, supported by Borgerding, to excuse John Gault from the

                        February 5, 2007 meeting.

            Yea: 8

            Nay: 0

            Motion carried

 

Also Present: Dennis Bow, City Manager

                        Marlene C. Stone, Deputy Clerk

                       

 

Pledge of Allegiance:

 

Oath of Office:           Dan Borgerding and Kevin Keane

 

Election of Officers:

 

            Chairman:

 

                        MOTION by Borgerding, supported by Keane, to nominate Robert Matsko for

                                    Chairman.  Nominations closed.

                        Yea: 7

                        Nay: 0

                        Abstain: 1

                        Motion carried.

 

 

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Vice Chairman:

 

                        MOTION by Borgerding, supported by Olson, to nominate Kevin Keane for

                                    Vice Chairman.  Nominations closed.

                        Yea: 7

                        Nay: 0

                        Abstain: 1

                        Motion carried.

 

 

             

 

Approval of Minutes:            DECEMBER 4, 2006 (REGULAR MEETING)    

 

            MOTION by Keane, supported by Owens, to approve the minutes of December 4, 2006 as written.

           

            Yea: 8

            Nay: 0

            Motion carried.

 

Meeting open for public comments:

 

            Mrs. Elva Cook

            1459 Flushing Road

 

Meeting closed for public comments:

 

 

 

 

 

 

 

 

 

 

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New Business:           SITE PLAN – 226 E MAIN ST

                                                                        (DORHOUT/PHARMACY)

Discussion:

  • Mr. Bow discussed the process of application and the second review by Rowe Incorporated dated February 5, 2007.  Several items on this review will need

to be addressed.

  • Mr. John Costa, Architect and Mark Lewis, Inland Seas Engineer, spoke to the Commission and stated:

1.      The existing pharmacy has been at its present location on Cherry Street for forty-two years and they are looking to gain greater exposure by moving to the location on the corner of Main and McKinley and also to have a drive thru pharmacy window.

2.      They will be demolishing the existing Sunoco gas station building and constructing a new 6000 sq. foot single story building.

3.      The existing curb cuts along Main Street will remain as shown.  The curb cut on McKinley Road will be widened and one additional curb cut will be placed on the south end of the property for egress to the drive thru.

4.      Zoning is within the Central Business District with no set back requirements and they have placed the building on the site for the best circulation of traffic and least amount of impact on neighbors.  (There will be a fence on the south property line to buffer the residential home to the south.)

5.      The front gas pumps are located for multi directional access.  The drive thru traffic direction will be from south to north.

6.      The main entrance will be on the north side of the building with a secondary entrance on the south side.

7.      The parking on the plan is shown as 16 spaces.  (Mr. Costa believes the Rowe review of 28.9 was probably calculated on total floor space and not the usable floor space.)

8.      This project will consist of a gas station, convenience store and pharmacy.

9.      The Rowe review stated landscaping is based on number of parking spaces. (Since Mr. Costa believes the parking space requirement will be less this also would change the landscaping requirements.)

10.  They will need a two foot high retention wall, on the south of the building, because of the grade slope from north to south and west to east.

11.  Two handicapped parking spaces are located at the north access to the building.

12.  The building will comply with the ordinance height requirements.

13.  The lighting will be along the building with wall packs and directed downward.

14.  Some of the items discussed on the Rowe review will be added on the construction drawings.

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  • Mr. Miles Dorhout, pharmacy owner, spoke to the Commission and stated:

1.      They have contacted the president of the Franklin bank, next door to the west, and they are very receptive to the new access between them and the new gas station/pharmacy, which will also give them access to McKinley Road.

2.      There is a two-foot section of property, to the south, that belongs to someone other than the other property owners.  No one has been able to locate the owner and the site plan shows this section not being used.

3.      Some construction access will be thru the bank parking lot access because of all the electric lines located on Main Street and McKinley Street.

4.      Gas deliveries will be between the hours of 10:00 p.m. and 6:00 a.m.

 

 

·        David and Kathleen Wiget, 310 E Main Street asked questions regarding gas pumps,

delivery times, noise, landscaping and if this business also could be a 24-hour service.

  • Mr. Johnson referenced the 1/19/07 Rowe review requirement that the project’s drive thru will require a Special Use Permit.  He also stated that it would be difficult to address all items on the newly received Rowe review, dated 2/5/07 at this meeting.  He would like time to read and research the items and also give the developer’s engineer and architect time to review and respond.
  • Mr. Costa addressed some of the following items on the review dated 2/15/07:

1.      Traffic flow

2.      Height to peak of building

3.      Number of employees

4.      Fire lane designation/access

5.      Existing signage (Administration stated a note on the plan stating that compliance with the sign ordinance will be observed would be sufficient.)

  • Mr. Olson stated he believes the project will be a great improvement to the corner and entrance to the downtown and hopes we can get all special use procedures and site plan changes made in time to address this item at the March 5, 2007 Planning Commission meeting.

 

 

 

 

 

 

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  • Mr. Bow, after reading the items in the new review, stated that if the plan remains as is there may be variances needed, and administration working with the developers, will get the procedure started to coincide with the Planning Commission’s March meeting.  He addresses some of the items on the review:
    1. Plan approval can be subject to the developer obtaining access from the bank parking lot.
    2. Plan may be subject to an easement to the stormwater connection.
    3. The separation of drives will need to be addressed.
    4. Lighting can be addressed with a note/statement on the plan regarding the foot-candles at the property line.
    5. Plan needs to show concrete approaches because of their longevity as compared to asphalt.
  • Mr. Johnson stated another item that could be a problem and should be addressed is the underground stormwater detention basin.  This will need to be designed and reviewed by Rowe Incorporated.
  • Mr. Olson asked Mr. Dorhout about the site contamination testing.  Mr. Dorhout said all tests came back clean.  There is an insurance policy in place to cover any site contamination found in the future.

 

 

          MOTION by Keane, supported by Bueche, to table this item pending special use

                     permit approval, revised site plan and approval of required variances.

     Yea: 8

      Nay: 0

      Motion carried.

 

 

 

 

 

 

 

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Old Business:             ZONING ORDINANCE REVISION

 

            Mr. Bow addressed the Zoning Ordinance revision discussed at the December Planning

Commission meeting.  The revision to allow residential homes on nonconforming lots to be rebuilt even if more than 60% destroyed was postponed to allow administration time to look at the possibility of extending this to other zoning classifications.  The Commission, at this time, wants to just address residential.

 

            MOTION by Keane, supported by Bueche, to recommend to City Council to take

action on approval of this revision to allow homes to be rebuilt in the residential zoning district even if more than 60% of the home has been destroyed.

            Yea: 8

            Nay:0

            Motion carried.

 

General Discussion:  CAPITAL IMPROVEMENTS PROGRAM

 

Mr. Bow asked the Planning Commission to make any changes or additions they have for the capital improvements program on the sheets provided in their packets and return them to administration prior to the March 5, 2007 Planning Commission meeting.

 

General Discussion:  JOINT MEETINGS WITH FLUSHING TOWNSHIP PLANNING

                                                COMMISSION

 

Mr. Bow advised the Commission that the Flushing Township Planning Commission has asked if the City Planning Commission would be interested in joint meetings to address items of interest to both municipalities.

The Commission agreed this would be a good idea and directed administration to set up

            a meeting date.

 

Adjournment:

 

            MOTION by Olson, supported by Owens, to adjourn.

 

            Yea: 8

            Nay: 0

            Motion carried.  Meeting adjourned at 9:10 p.m.

 

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