Minutes
March 26, 2007
A Regular Meeting of the Flushing City Council was called to order on Monday, March 26, 2007 at 7:30 p.m. by Mayor Janice L. Gensel, followed by the Pledge of Allegiance to the Flag and invocation.
Present: Richard L. Bade
John C. Gault
Janice L. Gensel
Paul W. Gentine
Teresa K. Salem
Michael T. Szukhent
Absent: George G. Kozan
Others Present: Dennis J. Bow, City Manager
Nancy G. Parks, City Clerk/Treasurer
Edward G. Henneke, City Attorney
Excused Absence - Motion by Szukhent, seconded by Gault, to excuse the absence of Councilperson Kozan.
Yea: Bade,
Gault, Gentine,
Nay: None
Motion Carried.
Addition
to Agenda - Motion by Szukhent, seconded by
Yea: Bade,
Gault, Gentine,
Nay: None
Motion Carried.
Approval
of Agenda - Motion by Szukhent, seconded by
Yea: Bade,
Gault, Gentine,
Nay: None
Motion Carried.
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March 26, 2007
Page Two
PRESENTATIONS:
Genesee District Library Millage Renewal - Motion by Gentine, seconded by Szukhent, to approve the resolution supporting the renewal of the Genesee District Library millage.
Yea: Bade,
Gault, Gentine,
Nay: None
Motion Carried.
MEETING
OPEN TO THE PUBLIC:
Elva Cook, 1459 Flushing Road, addressed City Council.
Consent Agenda - Motion by Szukhent, seconded by Gault, to approve City Council Minutes (March 12, 2007 Regular Meeting), City Council Minutes (March 12, 2007 Closed Session), City Council Minutes (March 20, 2007 Special Meeting), and March 26, 2007 Council Bills List.
Yea: Bade, Gault, Gentine, Salem, Szukhent, Gensel
Nay: None
Motion Carried.
PUBLIC
HEARINGS:
Drinking Water Revolving Fund - The city is attempting to secure funding for replacement of approximately 6,680 lineal feet of 8" water main in various areas throughout the city, 625 lineal feet of 12" water main, as well as a meter pit at the intersection of Elms and Pierson Roads. These upgrades will replace 4" and 6" water mains to improve fire flow, water pressure, and reliability of the system.
The overall project cost is estimated to be $1,412,000. If this funding is approved through the Drinking Water Revolving Fund, at an interest rate of 2½%, the annual increase in cost for the typical water customer will be $22.48 per year, or $1.87 per month.
The project is anticipated to begin around April 2008, and be completed in September 2008. The project areas include portions of Windmill Point subdivision, portions of Park View and Valley View (Park and Sharon Streets) subdivision, the area of Boman Street, and portions of Tawamar Heights (Clearview area) subdivision. The street locations are as follows:
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March 26, 2007
Page Three
Park Avenue Cynthia Drive Schillman Place
Circle Drive Holland Road Boman Street
Sharon Drive Laurie Drive Mark Drive
It is anticipated that the city will continue to experience significantly more water main breaks if this work is not completed within the next few years. During a recent four (4) year period, those costs have amounted to around $250,000.00, with 56 water main breaks. This cost, as well as the loss of service, affects many neighborhoods surrounding these water lines. Most of the streets in these areas have not been paved due to the need to replace the water lines, which lie beneath them.
The Mayor opened the public hearing to the audience.
Louis Fleury, Rowe Incorporated, summarized the project and explained the approval process.
Robert Clement, 257 Aberdeen Court, asked if the waterline on Holland Road would be replaced. The City Manager responded that Holland Road is included in the project.
The Mayor closed the public portion of the hearing.
COMMUNICATIONS:
Flushing Fire Department - Request to Use Riverview Park - Motion by Szukhent, seconded by Salem, to approve the Flushing Fire Department's request to hold their annual Easter Egg Hunt in Riverview Park on Saturday, April 7, 2007 from 10:00 a.m. to 12:30 p.m.
Yea: Bade, Gault, Gentine, Salem, Szukhent, Gensel
Nay: None
Motion Carried.
A & W Restaurant - 2007 Cruise Night Series - Motion by Bade, seconded by Gault, to approve A & W Restaurant's request to hold their 2007 Cruise Night series on the following nights:
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Minutes
March 26, 2007
Page Four
April 21, 2007 August 18, 2007
May 19, 2007 September 15, 2007
June 16, 2007 October 20, 2007
July 21, 2007
Yea: Bade, Gault, Gentine, Salem, Szukhent, Gensel
Nay: None
Motion Carried.
Youth Council Rummage Sale - Motion by Gault, seconded by Bade, to approve the Youth Council's request to hold a rummage sale in Riverview Park on Saturday, May 19, 2007 from 7:00 a.m. to 3:00 p.m.
Yea: Bade, Gault, Gentine, Salem, Szukhent, Gensel
Nay: None
Motion Carried.
REPORTS:
2007 Street Paving Program - Motion by Bade, seconded by Gentine, to approve the Design and Engineering proposal for the 2007 Street Paving Program submitted by Rowe Incorporated in the amount of $24,645.00 for Design Engineering, and $40,000.00 for Construction Engineering. The streets to be included in the 2007 Street Paving Program are:
Misty Morning Dr. - River Road to City Limits
Krystal Creek Ct. - Entire Length
Shady Brook Ln. - Misty Morning Dr. to City Limits
Shady Brook Ct. - Entire Length
Fountainview Dr. - Misty Morning Dr. East App. 200'
Henry St. - McKinley Rd. to 115 E. Henry St.
Riverwoods Dr. - Dutchmill Dr. East to Cul-De-Sac
Yea: Bade, Gault, Gentine, Salem, Szukhent, Gensel
Nay: None
Motion Carried.
Homeland Security Grant - Turnout Gear - During the past eighteen months, the City's Fire Chief has worked to secure grant funding through the Federal Homeland Security program to replace turnout gear for the Flushing Fire Department. After two submissions, he has succeeded in obtaining a grant, which will cover seventy (70%) percent of the cost of twenty-six (26) full sets.
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March 26, 2007
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Each set includes a coat, pants, helmets, gloves, rubber boots, and a hood. A detailed description of the specification and quote are attached for your review. Morning Pride is the company selected for this purchase, as they have been supplying our department with similar gear for over twenty years. Their service has been excellent, as the area representative lives in Flushing and is able to meet with our firefighters to provide a quick turnaround in the event of damage to the gear components.
The total cost of the 26 sets is Sixty-Two Thousand One Hundred and Forty ($62,140.00) Dollars. The grant will pay for Forty-Three Thousand Seven Hundred ($43,700.00) Dollars, leaving a match for the city in the amount of Eighteen Thousand Four Hundred Forty ($18,440.00) Dollars.
The City of Flushing is fortunate to have a Fire Chief who is not only qualified to handle the day-to-day demands of the department, but is also very proficient in preparing grant applications that get approved.
Motion by Szukhent, seconded by Bade, to approve the purchase of twenty-six (26) sets of turnout gear for a total amount of Sixty-Two Thousand One Hundred and Forty ($62,140.00) Dollars.
Yea: Bade, Gault, Gentine, Salem, Szukhent, Gensel
Nay: None
Motion Carried.
Hanover Insurance Company - Release and Assignment of Claim - With the expiration of the one-year standard warranties on building components, the Hanover Insurance Company has requested that the city discharge them from further demands, as they have satisfied all claims, as required under the performance and payment bonds. A balance due, in the amount of Seventy Thousand Nine ($70,009.62) Dollars and sixty-two cents, is to be paid to the City of Flushing, which guarantees that all costs are recovered under the original contract.
Although the City and Bond Company are unaware of any remaining payment bond claims that require a response, any new claims that may be pending are excepted from this release. The Surety agrees to hold the City harmless from any liability with respect to those claims.
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March 26, 2007
Page Six
This agreement concludes all outstanding requirements of the original contracted project and not only protects the city from future claims, but guarantees that the costs incurred for the project will not have been exceeded. The only costs that the city has incurred, which will not be recovered, are the legal costs expended for responses to a lawsuit concerning a Freedom of Information request. Although the city won that lawsuit, legal and architectural fees were not allowed to be recovered in an amount estimated at Eighteen Thousand ($18,000.00) Dollars.
Motion by Szukhent, seconded by Gault, to approve the Release and Assignment of Claim with Hanover Insurance Company, holding the City harmless from any liability of future claims and satisfying the conditions of the original building contract.
Yea: Bade, Gault, Gentine, Salem, Szukhent, Gensel
Nay: None
Motion Carried.
Streetlighting - Beacon Point No. 2 - Motion by Bade, seconded by Szukhent, to authorize the Mayor and Clerk/Treasurer to sign the Consumers Energy Authorization For Change In Standard Streetlighting Contract for the installation of six (6) streetlights in Beacon Point No. 2.
Yea: Bade, Gault, Gentine, Salem, Szukhent, Gensel
Nay: None
Motion Carried.
Resolution of Support - Drinking Water Revolving Fund Program - Motion by Gault, seconded by Szukhent, to approve the adoption of the Project Plan for water system improvements, and to designate the City Manager as the Authorized Project Representative.
Yea: Bade, Gault, Gentine, Salem, Szukhent, Gensel
Nay: None
Motion Carried.
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March 26, 2007
Page Seven
BID/AWARD
PURCHASES:
Financial Audit - Motion by Bade, seconded by Salem, to approve a contract with Rehmann Robson for auditing services for fiscal years 2007-2009 at a cost of $15,900, $16,700, and $17,300 respectively.
Yea: Bade, Gault, Gentine, Salem, Szukhent, Gensel
Nay: None
Motion Carried.
Adjournment - Motion by Szukhent, seconded by Bade, to adjourn.
Yea: Bade, Gault, Gentine, Salem, Szukhent, Gensel
Nay: None
Motion Carried.
Adjourn: 8:38 p.m.
_____________________________ ______________________________
Janice L. Gensel, Mayor Nancy G. Parks, City Clerk/Treasurer