Minutes
November 12, 2007
A Regular Meeting of the Flushing City Council was called to order on Monday, November 12, 2007 at 7:30 p.m. by Mayor Janice L. Gensel, followed by the Pledge of Allegiance to the Flag and invocation.
Present: Richard L. Bade
Mark F. Brock
John C. Gault
Janice L. Gensel
George G. Kozan
Teresa K. Salem
Michael T. Szukhent
Absent: None
Others Present: Dennis J. Bow, City Manager
Nancy G. Parks, City Clerk/Treasurer
Edward G. Henneke, City Attorney
OATHS OF OFFICE – The City Clerk/Treasurer administered the oath of office to Janice Gensel, Mayor, and Councilpersons John C. Gault, Michael T. Szukhent, and Mark F. Brock.
Election of Mayor Pro-Tem – Motion by Gault, seconded by Bade, to elect Michael T. Szukhent as Mayor Pro-Tem.
Yea: Bade,
Brock, Gault, Kozan,
Nay: None
Motion Carried.
Approval of Agenda - Motion by Szukhent, seconded by Kozan, to approve the November 12, 2007 agenda.
Yea: Bade,
Brock, Gault, Kozan,
Nay: None
Motion Carried.
PRESENTATIONS:
The Mayor presented Proclamations of appreciation to Flushing Area Concerts in the Park committee members.
Minutes
November 12, 2007
Page Two
MEETING
OPEN TO THE PUBLIC:
The following individuals addressed City Council.
Consent Agenda - Motion by Gault, seconded by Szukhent, to approve City Council Minutes (October 22, 2007 Regular Meeting), City Council Minutes (October 22, 2007 Closed Session), and November 12, 2007 Council Bills List.
Yea: Brock,
Gault, Kozan,
Abstain: Bade
Nay: None
Motion Carried.
COMMUNICATIONS:
Flushing
Area Chamber of Commerce – Motion by Szukhent, seconded by
Yea: Bade, Brock, Gault, Kozan,
Nay: None
Motion Carried.
St. Robert Bellarmine Catholic Church – Motion by Szukhent, seconded by Gault, to approve the request by St. Robert Bellarmine Catholic Church to hold a procession on November 25, 2007.
Yea: Bade, Brock, Gault, Kozan,
Nay: None
Motion Carried.
REPORTS:
Council Rules – Council made no changes to the Council Rules.
Minutes
November 12, 2007
Page Three
Council Rules – The Council Rules also determine the order in which appointments will be made to certain committees. Committees were selected by Council members on a rotation basis set forth in the rules. The committee appointments will be as follows:
Board of Review (one position) - George G. Kozan
Zoning Board of Appeals (two positions) - Richard L. Bade
Teresa K. Salem
Parks and Recreation Commission (three positions) - George G. Kozan
Richard L. Bade
Janice L. Gensel
SALT (two positions) - Michael T. Szukhent
Janice L. Gensel
Election Commission (one position) - John C. Gault
Planning Commission (three positions) - John C. Gault
Mark F. Brock
Teresa K. Salem
Fee Schedule – Motion by Bade, seconded by Gault, to adopt a resolution, which will assess a fixed and variable fee structure for permits issued in accordance with Flushing Ordinance Section 99.65(a)3. The Fixed Permit Application Fee being $25.00 for reviews requiring less than one hour, and Variable Permit Application Fee of $40.00 per hour for those reviews requiring extensive review/research. Variable Permit Application Fees also include any costs incurred by city engineers and city attorneys.
Yea: Bade, Brock, Gault, Kozan,
Nay: None
Motion Carried.
Minutes
November 12, 2007
Page Four
Main Street
Bank Stabilization - Bids were received from five (5) companies for the
Main Street Bank Stabilization project.
This project was designed to avoid further erosion problems on the south
side of
All companies submitted bids together with
appropriate bid bonds.
The ordinance provides that when such bids are
submitted, and if the Council shall find any of the bids to be satisfactory, it
shall accept same. The Council shall
have the right to reject any or all bids, and to waive irregularities in
bidding, and to accept bids, which do not conform in every respect to the
bidding requirements.
Due to non-compliance with the bid specification by
the low bidder, the city engineer recommended that the second low bidder be
awarded this project. That company is
Oak Construction Corporation, and their bid amount was $179,000.00. The non-compliance involved adherence to a
procedure, which requires all bidders to obtain a full set of plans, and
provide receipt that they are in possession of the plans. This is done in order to assure the city that
there is no dispute between the contractor’s
understanding of the scope of the plan and the engineer’s actual bid
specifications.
Main
Street Bank Stabilization – Motion by Kozan,
seconded by Brock, to award the bid for the
Yea: Bade, Brock, Gault, Kozan,
Nay: None
Motion Carried.
Minutes
November 12, 2007
Page Five
APPOINTMENTS:
City Attorney – Motion by Szukhent, seconded by Gault, to reappoint the law firm of Henneke, McKone, Fraim and Dawes as the City Attorney, and to approve the following fees:
General Matters, Ordinance preparation
District Court and Consultations $120.00 per hour
Circuit Court, Tax Tribunal, Boundary
Commission and Appears, etc. $130.00 per hour
Monthly retainer $500.00 for attendance at two
Council meetings per month
Yea: Bade, Brock, Gault, Kozan,
Nay: None
Motion Carried.
Closed Session:
Labor Negotiations – Motion by Szukhent, seconded by Bade, to go into closed session under the Open Meetings Act compiled laws 15.268(c), to consider negotiations on a collective bargaining agreement.
Yea: Bade, Brock, Gault, Kozan,
Nay: None
Motion Carried.
Purchase of Property – Motion by Szukhent, seconded by Bade, that, pursuant to the Open Meetings Act compiled laws 15.268(d), to go into closed session to consider the purchase or lease of real property, or the option to purchase or lease real property.
Yea: Bade, Brock, Gault, Kozan,
Nay: None
Motion Carried.
Minutes
November 12, 2007
Page Six
Adjourn: 8:32 p.m.
Reconvene: 9:24 p.m.
Purchase of Real Estate – Motion by Gault, seconded by Bade, to authorize the City Manager to proceed with negotiations, as discussed in closed session, to purchase real estate.
Yea: Bade, Brock, Gault, Kozan,
Nay: None
Motion Carried.
Adjournment - Motion by Szukhent, seconded by Bade, to adjourn.
Yea: Bade, Brock, Gault, Kozan,
Nay: None
Motion Carried.
Adjourn: 9:25 p.m.
_____________________________ ______________________________
Janice L. Gensel, Mayor Nancy G. Parks, City Clerk/Treasurer