Minutes
July 12, 2010
A Regular Meeting of the Flushing City Council was called to order on Monday, July 12, 2010 at 7:30 p.m. by Mayor George G. Kozan, followed by the Pledge of Allegiance to the Flag and invocation.
Present: Mark F. Brock
Kevin J. Keane
George G. Kozan
Teresa K. Salem
Michael T. Szukhent
Absent: John C. Gault
Karianne M. Martus
Others Present: Dennis J. Bow, City Manager
Nancy G. Parks, City Clerk/Treasurer
Edward G. Henneke, City Attorney
Excused Absences – Motion by Szukhent, seconded by
Yea: Brock,
Keane,
Nay: None
Motion Carried.
Approval
of Agenda - Motion by Szukhent, seconded by
Yea: Brock,
Keane,
Nay: None
Motion Carried.
MEETING
OPEN TO THE PUBLIC:
The following individuals addressed City Council:
Terry Reechko Sheila Hess
Consent
Agenda - Motion by Szukhent, seconded by
Yea: Brock,
Keane,
Nay: None
Motion Carried.
Minutes
July 12, 2010
Page Two
PUBLIC HEARINGS:
Capital
Improvement Committee – Reclamation of
Reclamation
of
Yea: Brock,
Keane,
Nay: None
Motion Carried.
REPORTS:
Assessor’s Contract – Motion by Szukhent, seconded by Keane, to approve the assessor’s contract, with Janet Walling, to provide assessing services in the amount of $1,916.00 per month, beginning May 1, 2010.
Yea: Brock,
Keane,
Nay: None
Motion Carried.
Sewer Note Payable – The council recently adopted a Resolution to Establish a Debt Service Fee within the Sewer Fund. As a result, two corresponding promissory notes were offered for consideration in order to establish payment schedules for debt owed to the general fund and to the water fund.
The first promissory note would require payments of Four Thousand Eight Hundred and Twenty Dollars ($4,820.13) and thirteen cents over a five (5) year period, which will be payable to the general fund. The second promissory note would require payments of Two Thousand One Hundred and Three Dollars ($2,103.33) and thirty-three cents to be paid over a five (5) year period to the water fund. No additional rate increases for debt service are required at this time.
In order to satisfy the requirements of the State of Michigan Department of Treasury, all communities, and all funds within those communities, must provide a deficit elimination plan for any fund with an unrestricted deficit balance. Approval of the promissory notes would satisfy the requirements of this plan.
Minutes
July 12, 2010
Page Three
Sewer
Note Payable - Motion by Szukhent, seconded by
Yea: Brock,
Keane,
Nay: None
Motion Carried.
Genesee
District Library Agreement – Motion by Keane, seconded by Brock, to approve
the lease and service agreement with the Genesee District Library, subject to
Yea: Brock,
Keane,
Nay: None
Motion Carried.
Municipal Employees’ Retirement System (MERS) Annual Meeting – Motion by Szukhent, seconded by Salem, to appoint the city manager as officer delegate, and Nancy Parks as the officer alternate, to represent the city at the Municipal Employee’s Retirement System annual meeting.
Yea: Brock,
Keane,
Nay: None
Motion Carried.
Fairways
1. Applicant to provide city with legal description and evidence of clear title for the road easement being transferred to the city.
2. Association to provide legal acknowledgement by all members confirming the following items:
-
Residents will continue to place garbage on
- Potential infrastructure changes required by the city, or requested by the residents, including sidewalk, lighting, and landscaping outside the roadway, will be constructed to the then current city requirements at the Association’s expense;
- Storm sewer pipe will remain private and maintained by the Association; and
- Acknowledge existing tee turnaround does not meet city cul-de-sac construction standards and requires several movements, potentially into private driveways, for large vehicles to turn around to exit the dead-end street, and that at no time will the Association petition the city to provide a standard cul-de-sac.
Minutes
July 12, 2010
Page Four
3. Complete construction of the curb returns extending to Flushing Road. If this condition is waived by council at this time, it should be included in the acknowledgement that the curb will be constructed at the expense of the Association whenever curb is placed on Flushing Road, or at such time as drainage or traffic issues warrant its construction.
4. Applicant to provide a resolution from the Association modifying the Master Deed and Exhibit “B” documents to incorporate the easement and acknowledge conditions listed in 2 and 3.
5. City Engineer and City Attorney to review amended Master Deed and legal description.
Yea: Brock, Keane, Salem, Szukhent, Kozan
Nay: None
Motion Carried.
BID/AWARD
PURCHASES:
Sidewalk Bids – Motion by Szukhent, seconded by Salem, to award the 2010-2011 sidewalk project to Donaldson & Sons, Inc., Flushing, Michigan, in an amount not to exceed Eighteen Thousand One Hundred Forty ($18,140.00) Dollars.
Yea: Brock, Keane, Salem, Szukhent, Kozan
Nay: None
Motion Carried.
ORDINANCES:
Second Story Decks – Motion by Szukhent, to send Zoning Ordinance amendment Section 153.901(BB) to the Planning Commission for a public hearing on second floor decks.
Motion died for lack of a second.
Sign Ordinance Amendment – Motion by Brock, seconded by Keane, to approve the first reading of a sign ordinance amendment, Section 156.05.7, and to refer the amendment to the Planning Commission for review and recommendation.
Yea: Brock, Keane, Kozan
Nay: Salem, Szukhent
Motion Carried.
Flushing City Council
Minutes
July 12, 2010
Page Five
Adjournment - Motion by Brock, seconded by Szukhent, to adjourn.
Yea: Brock, Keane, Salem, Szukhent, Kozan
Nay: None
Motion Carried.
Adjourn: 9:07 p.m.
__________________________________ ___________________________________
George G. Kozan, Mayor Nancy G. Parks, City Clerk/Treasurer